What is the Average Cost of Developing a Custom CRM?

In these years, custom relationship management system or CRM have certainly become quite an essential part of the businesses.

But, one of the most potential roadblocks faced by CRM development services is the inherent lack of understanding as well as foresight existing among the clients regarding what actually a CRM is and what are the associated costs of implementing one. Certainly, it is quite understandable as it is essentially an advanced piece of technology in the business domain that hasn’t been properly explored or even understood by a lot of businesses.

Essentially, there are various issues which are required to be taken into consideration whenever you are selecting to implement a particular CRM, generally which given system to utilize, keeping employees whose job has to be just keep the company website updated along with supporting those employees with the proper amount of training that is involved in the learning of how actually the CRM works. Also, it consists of choosing the best-suited CRM development company in order to implement as well as maintain your CRM. Let’s discuss the benefits of a CRM along with its purposes, key features along with the costs which are associated with the development of a custom CRM.

Why Choose Custom CRM Software?

There are different reasons why a business should utilize custom CRM software. Essentially, it can easily be set up for automation, insights, integration, accessibility, visibility, as well as collaboration. This leads to increased productivity along with more efficiency of the business. Mentioned below are the key benefits of a custom CRM software.

Key Benefits of a Custom CRM Software

1. Streamlined Customer Profiling

It provides 360-degree complete visibility over the customers along with the details of their entire demographics, along with contact information, support interactions, transaction history and much more. Organization of this customer information in a centralized, single location makes it quite easier to sort, store as well as retrieve whenever needed.

2. Boosting Opportunities for Sales

By having complete access to essential information provides power to the businesses to enhance their own strategies. Also, it even streamlines the qualifying leads and even converting various promising prospects in order to ensure that the businesses spend time only on valuable leads. Also, making the correct approach at the best-suited time whenever upselling or even cross-selling. In case a business has dormant customers, it can easily re-engage with them by means of reaching out in proactive fashion.

3. Leveraging Data-Driven Decisions

CRM provides the businesses with deeper insights about their customers as well as market behavior by means of gathering and collating disparate data together. Also, it searches through patterns, trends, as well as insights in order to empower their strategies. The businesses also obtain visibility on the actual sentiments of their customers towards their brand by means of translation of the entire data streams that come from sources like support interactions, sales data as well as social media content.

4. Forecasting Sales in an Effective Manner

Businesses can improve their forecasting via an efficient as well as a transparent sales pipeline. It certainly shows the tasks as well as deals that are incoming as well as going out. It allows the business to know which one of them is moving or actually inactive so that they can respond accordingly. It also assists the businesses to make necessary changes to make sure their business goals are duly achieved. 

5. Alignment of Sales and Marketing

Custom CRM allows these two processes to work together to improve the business’s overall customer experience easier. Both of them share information regarding contacts, deals and customer insights. Essentially, marketing teams can easily assist the sales team in increasing their sales while the entire sales teams can easily empower the business’s marketing teams in their brand messages, marketing strategies as well as campaigns. 

6. Monitoring Social Posts of Customers

CRM allows social media channels to be managed in a single platform. It also makes it quite easier to respond whenever a customer reaches out to the business readily. Also, brand mentions allow the business to know the sentiments of the customers. A business needs to understand what it is doing right and hence improve them by essentially knowing the praises of the customer. Also, resolve and even address the issues and rants thrown by the customers in order to enhance and improve their experience. 

Now, we have understood the benefits of custom CRM software, and we need to know the purpose of CRM software. Some of the key purposes of a custom CRM are:

Main Purposes of a Custom CRM Software 

1. Analytics

A CRM software needs to be more than just a platform which only saves customer data. Essentially it needs to effectively gather, collate, consolidate as well as analyze data such that a business can easily uncover insights to utilize in making various data-driven decisions. Also, the complexity of the business processes needs to considered in essentially how advanced the CRM tool needs to be.

2. Customization

In straightforward words, it is essential for the CMR to be quite flexible as well as configurable as per the unique business workflows. Also having complete control over the entire data as well as approvals and much more, is quite crucial and important.

3. Scalability

A CRM software needs to support the business as it keeps on growing such that it doesn’t have to transfer to completely different software and simply start from scratch. A few factors to look at is in case you can easily add more users, unlock various advanced features, improve and tighten the entire security level as well as integrate with different third-party applications.

4. Integration

Connection with other applications is quite crucial certainly when it deal with business customers. The business should check if the CRM integrates with the various systems that it is currently utilizing, essentially the customer-facing applications for the help desk.

5. Ease of Usage

CRM training can certainly make a business time that should be spent on much more crucial tasks. Hence, it needs to be easier to learn and deploy. It needs to have a shorter learning curve to allow employees to easily understand as well as navigate around the entire software with quite an ease.

Now we know the benefits of the custom CRM along with its main purposes. However, the costs of the development of customer CRM often depend on the features it has. In order to have an idea of development cost, let’s go through the key features of a custom CRM.

Key Features of a Custom CRM

A plethora of features of a custom CRM software can easily organize contacts, automate workflows, manage tasks and deals, track leads in the entire sales cycle, run as well as to measure campaigns, and even generate reports in one particular platform. Also, a custom CRM software aligns the complete workflows as well as data of different departments, majorly marketing, sales and support and even promotes immense collaboration among various teams. 

Here are the key features of CRM software:

1. Contact Management

Entire customer data, including contact information, demographics, support interactions, transactions in a unified hub. 

2. Lead Management 

Assists the business to manage leads throughout its complete lifecycle from prospecting right up to conversion. Different pipeline stages can easily be configured in order to match the business requirements. Also, customer interactions and profiles are completely centralized for the purpose of contact management. 

Read the blog- How can planning and implementation of CRM help in successful business.

3. Deals and Task

It adds tasks as well as deals into the customer information automatically. Also, it streamlines the entire populating, assignment and monitoring items of the business sales pipeline. Essentially, the information is updated right in real-time to make sure that the business has access to the latest changes. 

4. Email Tracking

Available as an add-on or in-built in a custom CRM, this particular feature provides you with the visibility whenever your email campaigns are effectively clicked as well as opened. Different CRM tools integrate with various email services like MailChimp, Gmail and Outlook. 

5. Social Media Management

It provides insights into how the business audience interacts with the social media accounts of the business. Various information such as likes, comments, dislikes and much more, provide the business with the information to improve its marketing strategies as well as customer experience

6. Dashboards and Reports

This accelerates how the business generates reports right in real-time with precision and accuracy. Entire valuable data is duly consolidated in order to uncover various crucial insights regarding the market, patterns, trends, and behaviors.

When it comes to calculating the average cost of developing a custom CRM, we need to consider training also.

Training Custom CRM Support Staff

Only because you can entire the data doesn’t mean you can easily maintain the entire CRM. At present, there are a lot of business owners who have a particular tendency to consider that they can essentially do everything all by themselves, and they can perform these things which works out for quite some time. But, when it comes to actual data visualization and analytics, it isn’t one of the places where you should be simply doing all by yourselves.

If a business owner jump right in without learning the entire CRM system, it will certainly face trouble in data management, lead management, social media management, email management and much more. Hence, having someone who is quite well-versed with the entire know-how of doing such things essentially makes it quite easier for the business owners and streamlines the business process without wasting any time.

Constant Maintenance

CRM is essentially complex software. The most widely used ones are often the targets of malicious hackers as one hacker can certainly write one particular script which can target many CRM. However, this shouldn’t change your entire decision to opt for a custom CRM as the custom software development company from where you have taken the CRM know exactly how it makes it secure, and you should be quite willing to invest few of the resource in order to keep in patched as well as updated. 

This essentially means that along with the particularly one-time expense of installing the CRM, there will be multiple ongoing costs to both upgrades as well as patches. Furthermore, depending on the actual exact nature of the complete project, essentially you have to keep the core custom code along with few extra modules as well as plugins updates. 

Average Cost of Developing a Custom CRM

There is certainly a wide range of flexible pricing offered by various CRM vendors. Along with type of software, as well as deployment method and even type of plan or even packages, the price varies. When it comes to on-premise CRM, the cost runs into hundreds of dollars, generally with a one-time payment. However, maintenance is quite significant still. The costs consist of a one-time license fee along with the number of users, set features and license type. 

In the case of custom CRM, the average cost of the software ranges from $5,000 to $25,000 for the overall package that includes custom features and support as well as maintenance. You can certainly add a couple of thousands of dollars in the case for training the support staff.


Businesses have been facing issues in the management of data corresponding to their customers for quite some time. Hence, customer relationship management software has provided much relief. They help in streamlining business operations, contact management, lead management, social media management, email management, mobile support, tasks and deals and much more. 

This helps businesses in improving their business processes too. The marketing and sales team can improve their strategies by listening in to the customer interactions, their queries, and their social media reactions. Businesses can also gain insights through the data gathered about the customers.

However, there is a plethora of on-premise off-the-shelf CRM software available in the market. Still, custom CRM is the best possible solution for a variety of businesses. A business should choose a custom CRM according to its own requirements as well as needs. The average cost of development of custom CRM depends on charges of custom software development services along with features of the software. Mentioned above are some of the benefits of custom CRM along with its main purposes, key features as well as average development cost.