Contact us anytime to know more — Abhishek P., Founder & CFO CISIN
Today's fast-changing business landscape calls for effective team collaboration to remain effective and productive.
Microsoft SharePoint is an incredible tool that has transformed team collaboration; organizations using SharePoint consulting services can harness their full potential to take their collaboration efforts further than ever.
SharePoint Spaces opens countless business opportunities across industries by creating immersive and engaging virtual environments for various uses ranging from hospitals and retail to manufacturing and aviation.
Today, we'll explore the top key benefits of SharePoint Spaces that can bring businesses, specifically team collaboration and employee engagement improvements that could aid your strategic business expansion plans.
What are SharePoint Spaces?
SharePoint spaces enable virtual reality experiences within SharePoint websites, with developers being able to build out an experience using 2D and 3D images and 2D and 3D elements.
Visitors then interact with it like they would with a first-person video game - they can explore as though physically present using VR headsets. This low-code solution facilitates scalable yet accessible VR development while opening new opportunities for learning and storytelling.
SharePoint Spaces' intuitive design and robust capabilities empower businesses to quickly implement solutions that enhance productivity, collaboration, and customer experiences - helping improve productivity, collaboration and customer experiences to the max.
Why is Microsoft SharePoint Important?
SharePoint's importance can be explained in two ways. First is its ease of use, and second is its practical benefits for businesses.
SharePoint serves as both a document management tool and a collaboration platform that makes workflow integration much more straightforward than before, as its wide array of technologies and integration features bring teams closer by streamlining internal processes.
Spaces For All
VR can serve a multitude of uses. Leveraging low-code solutions helps many of our clients realize the following scenarios with VR:
- School orientation and office onboarding: Allow newcomers to become acquainted with a location before arriving.
- Hospitals allow medical professionals to practice complex procedures and make critical decisions in realistic virtual environments.
- Retail: Buyers and store designers can test out new layouts and displays.
- Manufacturing: Designers, engineers, and technicians can use virtual 3D models to visualize, simulate, and optimize manufacturing processes.
- Aviation: Pilots, cabin crew, and ground staff can participate in realistic simulations of emergency procedures, aircraft inspections, and customer service scenarios.
Read more: SharePoint: On-Premises Or Online? 10X Efficiency Unleashed
Things to Know
Do I need a Headset?
Yes, SharePoint Spaces works best with an immersive headset or VR display device; however, it's possible to access SharePoint Spaces using standard computers or mobile phones without headset support - however, the level of immersive may be diminished when compared with using dedicated VR goggles or glasses.
Do all my clients have this enabled?
SharePoint Spaces are part of SharePoint, so if your client already uses SharePoint, they should be able to enable it.
Please keep in mind, however, that certain features and capabilities may depend on their subscription plan or version of SharePoint used; calling IT will answer if they can utilize SharePoint Spaces or not.
Do you need to be good at 3D modeling to use it?
No 3D modeling skills are necessary to build SharePoint Spaces. However, using 3D can enhance content and interactivity.
SharePoint Spaces also has tools and resources that enable users to craft immersive experiences without 3D modeling expertise.
5 Ways To Use Sharepoint To Increase Productivity
Below you read how SharePoint-VR improve productivity:
Document Management
Many organizations face difficulties managing the volume of documents that must be processed daily, leading to employees struggling with disorganized folders and documents that overflow, creating information overload and difficulty finding critical ones when needed.
Microsoft SharePoint offers organizations a practical solution that streamlines the collection, storage, and dissemination of critical documents for enhanced document management processes and effective operations management practices. SharePoint centralizes all organizational information and provides access through various document and library functionalities for better document management.
These features include:
- Ease in storing and organizing documents.
- Simple and intelligent search for documents, files, and folders.
- Unified workflows
- Access is limited based on user permissions.
- Remember previous versions of a document.
Collaboration
SharePoint facilitates collaboration on tasks and projects, helping increase workplace productivity. Most projects today involve employees collaborating, yet many organizations rely on employees submitting documents for review before waiting - creating disorganization, low morale and wasted time that limits what your workers can accomplish in one workday.
SharePoint fosters collaboration in many ways. First, team leaders can give members of team sites different access permission levels.
Furthermore, SharePoint Online makes file collaboration from any device possible, while its co-authoring function enables multiple members to collaborate simultaneously on documents while communicating directly within each document itself.
SharePoint gives workers the flexibility they require for productivity, mainly as more employees use Bring Your Device (BYOD).
By working collaboratively online and without experiencing device frustration while doing work, workers will increase productivity on both ends.
Project Management
Planning and executing projects can be challenging, yet SharePoint has proven useful as an efficient project management solution for organizations.
One feature that helps project teams is creating a central information and records storage repository.
SharePoint lists are another crucial feature, enabling you to easily organize any part of the project process into lists and tasks - for instance, an activity list, issue log or risk log could all help employees work faster while making more informed decisions.
SharePoint integrates nicely with other tools, like Outlook and Calendar; employees can leverage schedules to prioritize their work tasks.
SharePoint simplifies project management for organizations that oversee multiple complex projects with separate project managers guiding each.
SharePoint Site Collections make managing all these diverse efforts a cinch by grouping projects logically into collections for easier administration.
Integration With Microsoft 365
SharePoint integrates seamlessly with Microsoft Office 365, giving you access to Word, OneDrive, Teams, PowerPoint, Yammer Delve, and Skype for Business products directly within SharePoint itself - in other words, creating a productive workplace thanks to solutions integrated with other Office tools.
Use SharePoint and Teams for communication or SharePoint Planner for task and project management, while Delve allows searching of documents employees have worked on or are currently working on.
SharePoint allows companies to consolidate employees' efforts into one location while offering access to tools necessary for productive work, saving time and keeping workers focused.
Internal Communication
Communication is critical to increasing productivity as it transfers information and strengthens employee morale.
Many organizations utilize SharePoint as an internal communication platform as it facilitates employee management through information dissemination.
SharePoint also facilitates remote access for employees and allows employees to receive information anytime and anywhere.
Unfortunately, SharePoint was designed mainly for top-down communications, which limits its communication potential further; additionally, employees without Office 365 access will not have the chance to have internal dialogues with one another. Due to SharePoint's shortcomings, it may be wise to utilize an alternative third-party solution that builds upon SharePoint while further expanding it.
Virtual Reality In The Workplace: Improving Collaboration And Productivity
The following explains how VR improve collaboration & productivity:
Virtual reality in the workplace is no longer fiction; it is increasingly being utilized to enhance collaboration and increase productivity.
Below are examples of how VR can enhance workplace structures and boost employee output.
Breaking Down Barriers: Seamless Remote Collaboration
Virtual reality (VR) makes collaboration among geographically dispersed teams easier. Physical distance becomes irrelevant in VR environments where colleagues can meet virtually using meeting spaces and immersive VR experiences, improving communication and camaraderie among colleagues in real-time collaboration on projects or problem-solving - creating the ultimate teamwork experience.
"Teamwork makes the dream work."
Virtual Meetings And Remote Work
At an age when remote work has become the norm, virtual reality offers remote employees a sense of presence and connection that traditional video conferencing cannot.
Virtual meeting spaces in VR enable teams to collaborate more naturally and efficiently while helping remote employees feel physically present for increased relationship-building and engagement. VR adds another level of interactivity to remote work - making remote working more productive yet enjoyable than ever.
Unleashing Human Potential: Immersive Work Experiences
Traditional training methods only go so far; virtual reality takes professional development to another level. Virtual reality simulations provide realistic training experiences in fields as diverse as healthcare and manufacturing - from surgeons practising complex procedures in virtual reality environments to engineers navigating intricate workflows or employees navigating hazardous environments in virtual reality simulators while remaining in secure virtual world environments.
Employees receiving virtual reality training develop skills faster, retain information more readily and perform confidently, increasing industry productivity.
Engaging Presentations: From Boredom To Impression
No more sleepless presentations or video conferences: virtual reality turns them into captivating experiences. Visualize data in three dimensions, navigate virtual environments in real-time and manipulate 3D models using your hands - captivating your audience on an entirely new level while sparking creativity and stimulating debate.
VR presentations leave lasting impacts that transcend everyday presentations.
Increasing Productivity
VR has the potential to boost productivity in many different ways. Employees can learn and develop skills more effectively with immersive training experiences, leading to improved performance.
VR also speeds up design processes such as prototyping for faster iteration cycles and shorter time-to-market periods, as well as supporting remote collaboration across geographical borders for seamless teamwork - all contributing towards increased productivity and efficiency.
Design Dreams Come True: Prototyping In A Virtual Playground.
Physical prototype creation can be costly, time-consuming and limited - not unlike VR. As an engineering playground for designers and engineers to experiment with their ideas faster.
They can iterate, refine and validate quicker using virtual reality by designing, testing and iterating faster; stakeholders can join this virtual journey as it takes place to explore prototypes, make suggestions or make informed decisions more efficiently than before, accelerating innovation and productivity faster with virtual reality.
Cost And Time-Saving
Although initial investment in VR equipment and software could generate long-term cost savings, VR can reduce expenses associated with physical prototypes, in-person meetings, traditional training methods, design reviews and virtual meetings - saving organizations time and money while improving operational efficiencies.
Employee Engagement And Satisfaction
Virtual reality in the workplace can enhance employee engagement and satisfaction. Immersive technology makes work more engaging, creating excitement and curiosity within employees.
Training opportunities with VR as their centrepiece demonstrate that an organization values employee growth, ultimately leading to higher job retention rates.
Conclusion
SharePoint-VR Boost Productivity delivers an exceptional user experience while revolutionizing modern workplace productivity.
Leveraging mixed and immersive reality technologies to predict, create and estimate use cases for each project while extensive VR testing ensures detailed attention is paid even to small details.
All these features and more will soon become standard in future workplaces due to SharePoint services not being as ubiquitous and creative.
Developers have taken note and started creating more innovative, engaging software using SharePoint services as Microsoft is making great strides toward making modern workplaces experience richer using SharePoint technology. SharePoint will continue being adopted into modern workplaces in its evolution by Microsoft and many others in creating modern experiences and richer workspaces.
