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It basically depends on the size and quantity of the content. Sharepoint is a component of Office 365 enterprise subscription and it serves as a cloud base.
You can use this collaboration platform that allows the organization store and the user to organize, share, store data with an effective communication channel. In this article, we will provide you the tips to migrate from Share Point on-premises to SharePoint Online. Before learning about the tips we would like to put a light on Sharepoint Online.
SharePoint Online (SPO) allows you to share applications and common resource son portals. You get a chance to become a pro in your organization and search and gather new information.
Your server management expenses shorten if you prefer to manage your data using Azure Cloud Solutions and that is why cloud computing in SharePoint has become widely popular nowadays. You can choose the best Microsoft Azure Cloud Services based on your requirements.
SharePoint Migration Tool
This tool is used for the migration of data from Share Point on-premises to SharePoint Online. All 365 Office users can use this tool.
It migrates the file shares and document libraries present in the Sharepoint on-premises and copies them on SPO. The migration tool should cover certain pre-requisites as mentioned in the tables below:-
Minimum requirements (expect slow performance)
|
Component |
Requirement |
|
CPU |
64-bit 1.4 GHz 2-core processor or better |
|
RAM |
8 GB |
|
Local Storage |
Hard disk: 150 GB free space |
|
Network card |
High-speed Internet connection |
|
Operating system |
Windows Server 2008 R2, Windows 7 updated or better .NET Framework 4.6.2 |
|
Microsoft Visual C++ 2015 Redistributable |
Required for OneNote migration. |
Recommended requirements for best performance
|
Component |
Recommendation |
|
CPU |
64-bit quad-core processor or better |
|
RAM |
16 GB |
|
Local Storage |
Solid-state disk: 150 GB free space |
|
Network card |
1 Gbps |
|
Operating system |
Windows Server 2012 R2 or Windows 10 client .NET Framework 4.6.2 |
|
Microsoft Visual C++ 2015 Redistributable |
Required for OneNote migration. |
Another method for migration of data from SharePoint on-premises to SharePoint online is the Sharegate tool. Let us now dig deep into the methodology that would be used if you use the share gate tool for data migration.
How to prepare Site Structure?
The site structure plays a major role in SharePoint. With site structure, the organization structure is organized.
There are various organizations that have multiple web applications in one place with an on-premise environment. You will not be able to find the concept of web application in Office 365. It is only at SharePoint Online that allows us to create a site collection.
- Create a list of all the web application and also include the size of the content and site collection.
You get to arrange your site as per your wish using SharePoint online.
- For instance, you should create 30 site collections in SharePoint Online if, in the on-premise, the web application contains 30 site collections.
This will help in arranging the files easily.
- You should do a data analysis also known as the farm analysis before beginning the migration task.
You can utilize Powershell Script or SPDockit which is a third-party tool to perform this analysis.
- With SPDockit, you can determine the database size of our content and the number of sites, subsites, web applications, and site applications that are present on a farm.
You can collect information about the number of farm solutions that are present in the on-premise environment.
Here are some more tips for you
- You should redevelop WSP functionality if in the existing environment you have a WSP.
You can use a JSOM model, SPFx or CSOM for the redevelopment process.
- If there are some large libraries and lists then you should arrange the list in such a way that it does not reach the threshold limit ( which is 5000).
- Sharegate migrates the SPD workflow to SharePoint Online.
MS flow allows converting your Workflow Logic whenever you get time to do that.
- You should migrate the existing libraries to the MS stream.
You would find a lot of many useful feature sin MS stream.
You need to take some permissions before beginning the permission task and we have listed them below:
1. The site collection Administrator-level permission: You should take the site collection administrator’s permission to carry forward the migration and management procedures. It includes the collection of target sites and sources.
2. Farm Administrator: You need the permission of the farm administrator while copying the site collections. In migration, you run a copy structure while copying site collections from web applications. You take the permissions for the user account through which the migration process takes place on your on-premise environment.
3. Term Store Administrator: For all the activities during migration, you take the term store administrator rights for copying the managed metadata.
4. Complete Control: It is suggested to get the complete control rights to help you while you are importing from a file share, running a copy content and importing from google drive during migration.
Read the blog- Should your organization choose SharePoint on-premises or implement Office 365 in the cloud?
5. User Alert Management: You need these rights for copying the user alerts during migration.
6. Read-Only Lock:
If you run the migration through share gate desktop, you should remove the lock before the collection of the source site. If the read-only mode is on for the site collection then there are chances that some of the services in SharePoint respond incorrectly. This will create hurdles in processing the intended requests.
So, this was all about the tips that are helpful in the migration of your data from SharePoint on-premises to SharePoint Online using the Sharegate tool.
Few Words
We have mentioned above about the SharePoint Migration tool which is another tool using which you can do the migration.
We shared the prerequisites of migration while using the SharePoint Migration tool. There are certain sets of the SharePoint Migration tool in which some are directly available to the user. You should, however, take the Share Point Consulting where they will tell you all about the migration process.
There are few settings that should only be changed by an IT professional.
Thus, it is better to opt for Share Point Application Development Services if you are not a professional.
There are a set of permissions that you need to take before starting the migration using the SharePoint migration tool just like you did in the case of the share gate tool.
